clavisAssetory: Integrated mobile asset inventory
Would you like to carry out your asset inventory digitally and on the go, e.g. via smartphones? With clavisAssetory, this can be done easily and efficiently. The integrated solution includes user-friendly Fiori apps for inventory and asset management, an app-based approval workflow, and a monitoring cockpit for monitoring ongoing processes in SAP.
Asset accounting is fully digitised, without media breaks or manual feedback. Data is transferred directly from SAP to a mobile data collection device such as a smartphone or scanner with a display. An SAP Fiori app enables easy operation and communication with those responsible for inventory. The inventory results are transferred directly to the SAP inventory return cockpit, where they can be post-processed, including an approval process. Changes to an asset that require approval can be requested in clavisAssetory; the requests are processed using the clavisApproval extension. Changes to asset data can be made continuously during the financial year using clavisAssetChanger.
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The benefits of clavisAssetory
Seamless Digital Asset Inventory
The entire asset accounting process runs completely digitally – without media disruption. Inventory lists do not need to be printed or filled in by hand and changes to asset master data are recorded and digitally processed via Fiori apps.
Due to the absence of manual feedback and transfer of inventory results, these are excluded as sources of error from the outset.
Direct Data Transfer and Device Flexibility
Data is transferred directly from SAP (ECC or S/4H) to a mobile data entry device (MDE). This can be any smartphone or a scanner with a display.
Since company smartphones can be used, there is no need for time-consuming installation and setup of inventory peripherals. In addition, the solution is operating system-independent (Android, iOS, Windows) through the use of an SAP Fiori app.
User-Friendly SAP Fiori App
The intuitive operation of the SAP Fiori App does not require extensive training.
The SAP Fiori App also enables direct communication between Asset Accounting and those responsible for inventory (e.g. cost center managers).
Real-time Reporting and Inventory Integration
Inventory results are reported directly from the SAP Fiori App to the SAP system.
All inventory results and asset changes are transferred directly and integratively to the SAP Monitoring Cockpit, which means that no extra data transfer is required.
Streamlined Post-Processing and Approval
The monitoring cockpit enables direct post-processing of inventory results or the tracking of master data changes by Asset Accounting. It can be traced at any time whether results have already been fully reported back.
Furthermore, an integrated approval process for the postprocessing of inventory results is implemented.
clavisApproval: Approval workflow for changes to fixed assets
clavisAssetory enables you to request changes to assets that require approval. The corresponding requests can be conveniently reviewed and approved or rejected via clavisApproval.
All requests assigned to the approving person are clearly displayed in a list. Notifications in the Fiori app or, optionally, by email inform you of new or changed requests. In addition, notes or explanations regarding the change request can be stored in a comment field.
Applications can also be assigned to several approving persons. This supports multi-level approval processes and also makes it easy to map substitution arrangements, for example in the event of absences.
clavisAssetChanger: Flexible asset reclassification and scrapping
With clavisAssetChanger, you can create and manage requests for asset transfers between cost centres and accounting areas, as well as for scrapping, at any time and without media discontinuity.
Employees use an intuitive user interface to enter all the information required for an asset movement and initiate the corresponding request. The entire process – from request creation to final posting in the SAP system – is mapped digitally from start to finish.
Requests can be made independently of periodic inventories as soon as a need arises. Both transfers (e.g. between cost centres or company codes) and asset disposals through scrapping are supported.
Conclusion: Efficiency and transparency in the management of fixed assets
clavisAssetory offers a time- and cost-saving solution for mobile asset inventory, including a comprehensive approval workflow. The completely digital process and the intuitive handling of the SAP Fiori app make the solution particularly efficient and user-friendly. Direct communication and feedback of asset changes from and to the SAP system and the monitoring cockpit enable seamless and transparent stocktaking. Transfers or disposals during the year can be carried out using clavisAssetChanger.
We have summarized detailed information on clavisAssetory for you in the detailed product information (PDF):
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